Estates Compliance Administrator
This job has now closed
Contract hours: Full time
Salary: £25,000 pa
Closing date: 6 April 2023, 9:00 am
Uppingham School is seeking an administrator with experience in an estates environment to play a key role in the Estates Asset Management Team as we undertake an ambitious infrastructure strategy to improve and renew elements of the School’s historic estate.
One of your key accountabilities will be to provide administrative assistance to the Head of Contracts, supporting them with the procurement process, liaising with current and potential suppliers and managing and maintaining all contract information.
You will also be responsible for coordinating the Planned Preventative Maintenance Programme (PPM) within the Computer Aided Facility Management (CAFM) system, which will involve liaising with both the internal maintenance team and external contractors to ensure that work is completed within agreed timeframes. This will include ensuring that all servicing paperwork is received and issued to the relevant person for approval, as well as ensuring all actions / remedials works are documented on the CAFM system. As part of your responsibility for data entry on the CAFM system, you will also be responsible for highlighting any issues in relation to the system to the Head of Asset Management.
An additional responsibility will be monitoring and reporting on the performance of the internal maintenance team and external contractors to ensure tasks are completed within agreed timeframes.
You will also be the central point of contact for both internal and external stakeholders, which will involve overseeing the reception, answering the telephone, managing the central inbox, organising the receipt and issuing of post and parcels and other administrative duties to support the team.
If you have experience of working in a similar role as well as experience of using a CAFM system and data to support an estates function, we would be delighted to hear from you.
You will also need excellent verbal and written communication skills, as well as a positive, ‘can-do’ and forward-looking attitude, striving for improvement.
In return, Uppingham offers a community that values people. We are warm, compassionate and mutually supportive. This is reflected in our working environment and the benefits we are able to offer:
- 50% contribution to premiums for School’s private health scheme
- Free membership of dual-use Sports Centre (£25 annual joining fee)
- Free staff lunches in term-time
- School fee discount for children of staff (subject to change at any time)
- Retail, gym, supermarket, cinema and restaurant discounts
- Cycle to work scheme
- Employee Assistance Programme which provides a range of support including counselling and legal advice
- Occupational Health Services to support staff who have health/medical issues
- Free annual flu jabs
- Recognised as a “Disability Confident” employer
- Recognised as a “Mindful” employer
- Working towards Investors in Diversity
For further details on this role and to apply please click the apply button.
Closing date: Thursday 6th April 2023, 9am.
Interviews: Friday 14th April 2023.
Uppingham School is committed to safeguarding and promoting the welfare of children. Successful candidates must be willing to undergo full screening in accordance with Keeping Children Safe in Education (KCSiE), including an Enhanced Disclosure and Barring Service check. Issues relating to safeguarding and promoting the welfare of pupils will be explored at interview.
Estates Compliance Administrator – Candidate Information Pack
Uppingham School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
All positions at the School are exempt from the Rehabilitation of Offenders Act 1974, therefore ALL convictions, cautions, reprimands and final warnings (including those which would normally be considered ‘spent’ under the Act) MUST be declared, subject to the DBS filtering rules. All information given will be treated as confidential and each case will be taken on its merits. Failure to disclose this information may result in the withdrawal of an offer of employment or immediate termination of employment.
Uppingham School is an equal opportunities employer.
Working at Uppingham
Uppingham is a vibrant, stimulating, energetic and forward-looking school. Our community is made up of talented people offering a diverse range of experiences. We welcome applications from candidates who are both experienced and new to working within the independent education sector.